The process of manual document capture goes like this: The mail is opened. The document is routed to the next person in your organization. The receiving person files the document. With a document management system, on the other hand, the documents are scanned into digital documents that can be used as legal original copies. How does no more manual paper processing sound?

As a general guideline for selecting software one should try and focus on customization. This is important because it allows the user to be flexible in his or her approach and also be able to change as circumstances warrant. The basic questions that initially need to be addressed are the type of asset, data requirements, and potential changes over time. There are asset and industry specific software tools available. For example, equities and other securities have separate analytical requirements than an investment in say gold or land. The main goal is to select a system that fits your needs and requirements.

Accountants, administrative assistants and architects are among the hundreds, if not thousands of occupations that have their own software programs to enhance their positions.